Primary Programs Associate

JOB STATEMENT

Applied Theatre at the Alley (Alley Education and Community Engagement (ECE)) is a national driving force for innovative arts education. ECE pioneers arts integration, cultivates the next generation of theatre artists, and fosters community discourse.

The Primary Programs Associate will work to ensure the Alley Theatre develops high caliber, effective and creative arts integration and educational programs that serve Grades Pre-K 5th in the greater Houston Area and beyond. The associates main duties include:

• Working closely with the Alley Primary Programs Manager and ECEs Administrative Director to implement the effective operations of all Pre-K 5th programs (6th- 8th when applicable for Advanced Play Makers)
• Maintaining school bookings and scheduling details for in-school programs
• Leading the administrative side of Alley Play Makers Camps
• Supporting the development of Staging STEM/ELA/SEL and Alley Play Makers curriculum
• Documenting success and troubleshooting within the field

JOB DUTIES

Alleys Primary Programs Associate is responsible for the efficient operations of Staging STEM/ELA/SEL, Alley Theatre Pre-K through 8th grade camps and related programs, which may include one-off primary programming or Professional Development.

Working under the supervision of the Primary Programs Manager, the Primary Programs Associate will be the key administrator to ensure the effective execution of all Pre-K through 5th grade level activities. This includes the following responsibilities:

• Supporting the ECE Primary Programs Manager in leading team meetings and in the creation and updating of curriculum and assessments for all primary facing programs
• In tandem with the ECE Primary Programs Manager, coordinate and schedule residencies according to capacity and income goals
• Guaranteeing program promotion schedule through emails, calls and visits are completed
• Tracking revenue and project expenses, and execute necessary agreements and invoices in collaboration with ECEs Administrative Director
  Executing rider, invoice, and LOA requests
• Administrative communication and collaboration with grade level teams including scheduling grade level team meetings
• Teach in classrooms as necessary
• Assembly and hand-off of assessment and open workshop materials
• Compilation, review, and distribution of assessment data and program feedback
• End-of-year reporting on program statistics
• Support the Primary Programs Manager in Teaching Artist (TA) management, including:Recruitment of new TAs based on program need and department capacity
• Engagement and supervision of appropriate Teaching Artists
• Designing and conducting effective training for new and existing TAs in group and individual settings
• Observing, co-teaching, and coaching TAs in the classroom when applicable
• Assembling TA tools and resources such as binders and online guides
• Successfully execute logistical planning and day-to-day administration for existing Play Makers Spring Break and Summer Camps, and any additional camp or class offerings when applicable, including: Plan location and schedule, facilitate all space-related needs, whether on or off-site
• Engage appropriate Teaching Artists, and work with the ECE Executive Manager to execute LOAs and employment paperwork
• Work closely with the ECE Executive Manager to set income goals, budget, and pricing, and to track applicable income and expenses
• Work closely with the ECE Sales & Marketing Coordinator to handling all registration and attendance details to meet or exceed program goals

Identify challenges and develop solutions to program implementation

Additionally, the Primary Programs Associate will:

• Work effectively as a team member to market, upsell and maximize the Alley Theatres presence within the community
• Support marketing and documentation efforts by working with the ECE staff to arrange for photos and videos, and provide/revise program text
• Assist other department staff with the planning and implementation of department programs, services and activities (conferences, matinees, workshops, trainings, etc.), when applicable
• In addition to the duties listed above, the Alley Theatre expects the following of each employee: adheres to theatres policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in Alley Theatre events as needed or required; and completes other duties as assigned.
  Requirements

REQUIREMENTS (SKILLS and KNOWLEDGE):

Bachelors degree in theatre, theatre education, arts administration or comparable experience in a relevant area
Two years of relevant teaching or administrative experience
Experience in developing and communicating theatre arts curriculum
Experience in program administration, including sales and marketing
Capacity and interest in thinking creatively and administratively equally
Excellent computer skills are required–Knowledge of MS Word, Excel, Photoshop and MS publisher very helpful
Excellent verbal and written communication skills
Ability to lean into a flexible/learner mindset
Ability to work in a fast-paced, energized and quickly changing environment
A proactive approach to problem solving with strong decision-making skills
Detail oriented, able to prioritize efficiently and multi-task
Ability to be self-directed and take initiative
Ability to maintain confidential information
Exhibits a positive attitude with interpersonal skills
Understanding of historical and institutional racism in the American theatre, or a commitment to learning, and to be a part of Alley Theatres efforts to be an anti-racist organization

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Must have access to a reliable vehicle and be willing to drive to various locations throughout the Greater Houston Area
Ability to lift and move 25 lbs
Must be comfortable working in a fast-paced environment where directions and priorities can change rapidly
Typical hours are during the day, but the position requires the flexibility to be available for weekend, holidays and evening work hours as needed

BENEFITS & PERKS

This position is a full time benefited position with a minimum annual salary of $40k
Medical, dental and vision insurance
Paid vacation, floating holiday and sick time
401(k) with matching, FSA, HRA (Alley paid deductible)
Free and discounted tickets to Alley Theatre performances
Free parking
Discounted gym membership
Employee wellness program & EAP
Alley Theatre is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at HRdept@alleytheatre.org.

The Alley Theatre is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital or familial status, sexual orientation, gender identity, veteran status or any other basis prohibited by local, state, or federal law. We encourage people of all backgrounds to apply, including people of color, women, LGBTQ+ individuals, and people with disabilities, veterans, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. Successful candidates will commit to an equitable and inclusive workplace, including but not limited to: racial equity, accessibility for individuals with disabilities, use of gender inclusive language, and cultural sensitivity.